How to do business with us

We want to make it as simple as possible for you to do business with us.

Tender opportunities

We must follow a formal tender process for goods and services over £50,000 and works overs £150,000. These opportunities will be advertised on the Public Contracts Scotland (PCS) website.

South Ayrshire Council's details on the Public Contracts Scotland website are shown below. Click on the Current Contract Notices tab to see our current contract opportunities for contracts over £50,000 in value. If you are interested in applying for one of our Quick Quotes (which are contracts under £50,000) please email procurement@south-ayrshire.gov.uk:

Public Contacts Scotland

We use a number of framework agreements including Scotland Excel, Scottish Government frameworks and contracts and Crown Commerical Services to purchase supplies, services and works.

e-Tendering

We've adopted the Scottish government's Public Tenders Scotland module, which allows for the secure publishing of tender information and supplier responses. 

All tendering exercises are conducted using this system, to participate in a particular exercise suppliers must first of all register on the PCS tender site. 

Suppliers should note that by registering on the PCS site your details won't automatically transfer to PCS tender, and a separate registration is required.

To register to Public Contacts Scotland Tender, please visit PCS - Tender (publiccontractsscotland.gov.uk) and click on "Register as a Supplier"

Quick Quote

For lower value opportunities (goods and services between £10,000 and £49,999, and works between £20,000 and £149,999), we utilise the Quick Quote process conducted through PCS. In order to be invited to quote you have to be registered on PCS. Once registered you can also receive automated alerts for higher value opportunities applicable to your organisation, if you choose to do so.

For goods and service opportunities up to a value of £10,000 and works up to a value of £20,000 the procuring department are required to obtain best value and ensure fairness.

Download example Quick Quote template (Word doc) [762KB]

Email: quickquotes@south-ayrshire.gov.uk

Supplier Development Programme

The Supplier Development Programme (SDP) is a partnership of local authorities, Scottish Government and other public bodies that work together to bring free support in all aspects of tendering to Scottish based SMEs.

SDP helps businesses that have little or no experience of tendering and are often too small to have dedicated bid/tender resources to consider bidding for public sector contracts.

SDP aims to help businesses become what is called 'tender ready' for contracts. In conjunction with councils, SDP delivers assistance via:

• workshops and events
• the B-link, quarterly newsletter
• the website
• in-depth training

General Conditions of Purchase

Our   General Conditions of Purchase (PDF) [125KB]  will apply in respect of purchase orders. Where there is a contract with agreed terms and conditions these will take precedence.